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FAQ - Frequently Asked Questions
Below you can download our collection of "Frequently Asked Questions" (FAQ) for incoming students.
Which documents do I need to sent for my application as an exchange student?
Once your International Office has nominated you and you have received our information package via e-mail, please sent the following documents via post in due ime to the International Office
Erasmus: Ms. Michaela Holzweber/International Office/Universitätstraße 65-67/9020 Klagenfurt, Austria / e-mail: michaela.holzweber@aau.at
Joint-Study: Ms. Elena Buffa/International Office/Universitätstraße65-67/9020 Klagenfurt, Austria / e-mail: elena.buffa@aau.at
- Application for Admission
- Key Data
- Copy of passport
- Transcript of Records of your Home University
- Copy of High School Diploma (or School-Leaving Certificate)
You can find more information on that link.
How can I apply for accommodation in Austria?
Please fill in the online database for an accommodation in Klagenfurt http://www.housing.oead.at/index_e.asp and send an email to our Housing Officer Mr. Adegeye:
Please note that without applying online through the database, our Housing Office CAN’T organize an accommodation for you.
Where do I have to register once I am in Austria?
Students from E.U. member countries
Staying in Austria for more than 3 months must register within 3 months after their arrival not only at the Meldeamt, but also at the Admistrative District Authority – Immigration Office (Bezirkshauptmannschaft) and obtain a confirmation of registration (“Anmeldebescheinigung”). This should be done after you registered at the University and the Meldeamt (registration office).
Students from non-E.U. member countries
Having entered Austria without valid visa need to apply for a Residence Permit. For further information, please contact Ms. Buffa (elena.buffa@aau.at)
Are there going to be orientation days at the beginning of the semester in Klagenfurt?
Yes! There is a Welcome Day for all incoming students in the first week of the semester.Program:
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official welcome
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registration for the student ID
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registration at the “Meldeamt” (registration office)
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other useful information regarding your stay in Klagenfurt
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meet & greet with Entrée (Buddy Service)
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Special information about bank accounts for students in Austria
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welcome present
Moreover, there will be guided tours through the university and the library in German and English.
Who has to sign my Learning Agreement at the beginning of the semester?
Your Learning Agreement has to be signed by your academic coordinator and by the International Office (in the order). Once you are in Klagenfurt you have to see your academic coordinator and ask for her/his approval of your choice of courses. In case of changes in the Learning Agreement please see your coordinator first. As soon as you have his/her signature, you can come to the International Office for the second signature.
Can I participate at the German Intensive Course prior to the semester?
Yes, you can attend the course if you register in time at the office of our Language Lab "Deutsch in Österreich" http://dia.uni-klu.ac.at/ulg_programmstudis_e.htm. Please note that you have to pay the course fee on your own.
How can I enroll for German semester courses?
You can attend regular German courses of the Alpen-Adria Universität Klagenfurt which start at the beginning of the semester (March and October). Please find attached the link for more information: http://dia.uni-klu.ac.at/ulg_programmstudis_e.htm
Do I have to pay fees for the German semester courses?
This depends on the course/s you would like to attend. Exchange students within the framework of a bilateral agreement like Erasmus or Joint-Study can attend the General Language Course for free! Please note that there are reduced fees for other German semester courses. For more information please visit the homepage of your Language Lab "Deutsch in Österreich" http://dia.uni-klu.ac.at.at/ulg_programmstudis_e.htm
Where can I find useful information about life in Klagenfurt?
One of our students set up a homepage especially for incoming students: check out http://wwwu.edu.uni-klu.ac.at/cleuschn/KluWiki and find more information about housing, the city, lifestyle and much more.
How can I familarize with "moodle" - the online course management system used at the Alpen-Adria-Universität Klagenfurt?
We offer you special course (free of charge!) to get to know moodle: Introduction to Moodle (held in German and English)
You’ll get further information about the course dates at the Welcome Day. Participation is not obligatory but very recommended!
Will my Transcript of Records be automatically sent to my Home University?
No! As we don’t know when all of your grades are ready, you have to check your account regularly and let us know as soon as you’ve received all of them.
What do I have to do to get my Transcript of Records?
After logging in through our homepage (www.uni-klu.ac.at) you can see the list of your grades following the link “meine Zeugnisse”. The grades that appear black on the list have already been inserted into the system and confirmed by the departments and the admission office. You can print out the list any time yourself by clicking on „meine Bestätigungen“, and then „Studienerfolgsnachweis generieren“. The list you are able to print out is accepted by some of our partner universities, please check, however, if you need an official Transcript of Records. If this is the case, you have to contact us:Erasmus: Ms. Michaela Holzweber/International Office/ Universitätsstraße 65-67/ 9020 Klagenfurt/ AUSTRIA, michaela.holzweber@aau.at
Joint-Study: Ms. Elena Buffa/International Office/ Universitätsstraße 65-67/ 9020 Klagenfurt/ AUSTRIA, elena.buffa@aau.at
We can print out all of the grades that appear black on your list as Transcript of Records. Please note that grades written in grey won’t appear on the official documents, because they haven’t been approved so far. So what do you have to do to receive your Transcript?
- Check if you have received all your grades. If not: please contact the appropriate professor or institute.
- If all of your grades are listed (important: they have to appear black on the list, not grey. If they appear grey, it means that they have not yet been confirmed by our admission office and you have to wait for their approval) please send an email containing your matriculation number, the academic year/semester and the complete name of your home institution to michaela.holzweber@aau.at or elena.buffa@aau.at
And we can send you a scan of the Transcript of Records.
- If you need the original document, please also give us a postal address (your home address or the address of the International Office at your university) to which the Transcript should be sent.